Event Management

by Rus Slater


If you have volunteered or been selected to manage an event for your organisation, you will want to make sure that it goes ahead to the satisfaction of all and with the minimum amount of difficulty. To get these results will require a considerable degree of planning and managing from you and in turn you will need to get the support of others to make this happen.

This topic is designed to help you to set out on the organisation of the event in a comprehensive way, so that you have the minimum amount of crisis management and fire fighting! To help you to make a success of your event, we provide

  1. A checklist to support the selection and shaping of each event and help you to understand how to assess and manage risks
  2. A methodology for planning and logistics that
  • Is logical and comprehensive
  • Can be picked up by or explained to another person - for example, the event organiser’s manager or anyone helping.

This topic aims to help you to ensure that you

  • Know what you want to achieve before you start
  • Cover all the bases in good time
  • Plan the work that needs to be done in order to make your event a success
  • Manage the plan effectively to reduce stress, errors and disaster
  • Evaluate the success of the event in order to benefit the organisation, your team and your own career!

Project management and events

Planning and managing an event can be deemed to be a ‘project’ with a specific end goal and time frame. Unfortunately, as a generic subject project management has tended to be used for monster projects of the type initiated by governments and global corporations. It has also tended to be placed in the realm of the IT world, where many of these projects exist. Consequently, a lot of project management training, books and material is aimed at these multi-million-pound, several-year projects and is too cumbersome for even quite complex events.

This topic aims to take the fundamentals from best practice project management methods and make it user friendly for more everyday use.

It also contains tried and tested information to help with the selection, assessment and planning of events, which wouldn’t be found in any project management material.

This topic has been designed to support people who

  • Haven’t managed an event (or been trained to manage one) before and are about to take on that responsibility
  • Aren’t going to be a full-time event manager, but will have to manage them from time to time
  • Have been selected to manage a specific, one-off event and want to get it right first time, even though they may never have managed an event before.