Minute Taking

by Clare Forrest

Introduction

You’ve arrived for the meeting, which is scheduled to begin in five minutes. As you walk in the room you realise two things – that everyone else is here and that they’re all avoiding eye contact with you... what’s going on? The chair looks at you and says ‘Your colleagues have agreed you’ll be the best person to do the minutes’. AAARRGH. There’s no escape this time.

People worry about taking minutes, but it’s really not that difficult. Work through this to find out the key things you need to know:

  • Why you and the chair need to work together
  • The importance of being assertive
  • Practicalities and tips for taking notes
  • How to structure a set of minutes
  • What to include in each minute.